State Election Commission 
[Section 4(1)(b)(vi)]
A Statement of the Categories of Documents that are Held by it for Under its Control
| Sr. No. |
Nature of record | Details of information available | Unit/section where available | Retention period, where available |
|---|---|---|---|---|
| 1 | Electoral Rolls for all wards | Particulars of electors e.g. S.No., House No., Voters Name, Father's/ Husband's Name, Sex, Age and Address | Store Keeper | Retained a period of Six Months from the date of publication of result of election or in case of any election petition, retained until the petition is finally disposed off. |
| 2 | Election Records (Restricted) 1)Used Ballot papers) 2)Unused Ballot papers) 3)Counterfoils of BP) 4)Counterfoils of used BP) 5)Working copy of electoral roll used at the polling station) |
As polled by voters -do- As signed by voters Used for identification of voters and as records of voters who have voted | Sealed documents kept in safe custody | -- |
| 3 | Election Records (open to inspection) | All records prepared at the polling station and at the counting centre except those at no. 2 above and list of polling stations for ward | Concerned Returning Officer | -- |
| 4 | Result of election and relevant forms | All the forms and statement on which result tabulated and result is declared | Election Commission | Permanent record (open to inspection and issue of copies to the public) |